An experienced project manager is in a meeting with project key stakeholders when they are informed that a senior manager with extensive experience on similar projects will join the project steering committee. The project kick-off meeting is scheduled for the following week. What should the project manager do next?

The most appropriate next step is to proactively engage the new, influential stakeholder. A one-on-one interview allows the project manager to understand the senior manager's perspective, expectations, and experience. It also provides an opportunity to brief them on the project's current objectives, scope, and plan. This alignment is crucial before the kick-off meeting to prevent disruptions, build a positive working relationship, and ensure the new member can contribute constructively from the start. This action exemplifies effective stakeholder engagement, a key responsibility of the project manager.

1. Project Management Institute. (2021). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Seventh Edition.

Section 2.3

Stakeholder Performance Domain (p. 65-75): This domain emphasizes the importance of "proactively engaging stakeholders to foster positive relationships and satisfaction." A one-on-one meeting is a primary method for understanding stakeholder interests and expectations (p. 66) and fostering effective engagement (p. 69).

2. Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Sixth Edition.

Section 13.3

Manage Stakeholder Engagement (p. 523): This process focuses on "communicating and working with stakeholders to meet their needs and expectations." The tools and techniques include "Communication skills" and "Interpersonal and team skills

" for which a direct interview is a prime example.

3. Pinto

J. K. (2019). Project Management: Achieving Competitive Advantage (5th ed.). Pearson.

Chapter 3

Project Selection and Portfolio Management: This chapter often discusses the "political dimension" of projects. Engaging a new senior leader on the steering committee is a critical political and relationship-building activity that should be handled proactively and personally to secure their support and align their vision with the project's goals.