ISO 45001 defines "documented information" as information required to be controlled and maintained by an organization. This can include policies, procedures, records, or other relevant data in any format (Clause 3.19). It encompasses all information used to establish, operate, and demonstrate the effectiveness of the OH&S management system. Analysis of Options: A . Any paperwork generated when the system is in operation: Incorrect. This is too narrow and excludes digital or other formats. B . Any information about the system, or generated by it, held in any format: Correct. This aligns with the ISO 45001 definition in Clause 3.19. C . Paperwork such as Permits to Work and risk assessments: Incorrect. These are examples of documented information but do not encompass the full scope of the term. D . The master copies of the documents used to operate the system, held in any format: Incorrect. This definition is limited to master copies, while documented information includes records as well. ISO Reference: Clause 3.19: Definition of documented information. Clause 7.5: Control of documented information.
