NetSuite’s Journal Entry Approval feature keeps entries in Pending Approval status; they do not hit the general ledger until an authorised user approves them. Approval authority is granted by the separate “Approve Journals” permission, which is distinct from “Make Journal Entry”. When the entry is finally approved it posts to the accounting period that corresponds to the transaction’s Date field (set at creation or later editing); the approval date itself never determines the posting period. Subsidiary visibility continues to follow the role’s subsidiary restrictions, so possession of Approve Journals alone does not expose journals for all subsidiaries.

A. Pending-approval journal entries are not posted; posting occurs only after approval.

B. Subsidiary access is still limited by the role’s subsidiary restriction settings; Approve Journals does not override them.

1. Oracle NetSuite Help Center

“Journal Entry Approval” → Overview

para 2: “Entries remain in Pending Approval status and do not post until approved.”

2. Oracle NetSuite Help Center

“Permissions: Transactions” → table entry “Approve Journals”: describes separate permission required for approval.

3. Oracle NetSuite Help Center

“Accounting Periods and Transaction Dates”

para 1-2: “Posting period is derived from the transaction’s Date field; approval date has no effect.”

4. Oracle NetSuite Help Center

“Subsidiary Restrictions on Roles”

section “Effect on Transaction Visibility”: role-level subsidiary limitations continue to apply regardless of additional permissions.