A Purchasing Info Record (PIR) is a master data record in SAP S/4HANA that establishes a specific link between a vendor and a material. Its primary function is to store detailed procurement information. To create a PIR, three core objects are essential: the Material master (C) to identify the specific item, the Vendor master (D) (as a Business Partner with a supplier role) to identify the supplier, and the Purchasing organization (B) to define the organizational level at which purchasing conditions, such as prices and delivery terms, are maintained. This combination uniquely identifies the procurement relationship and its associated terms.

A. Company code: This is a financial accounting unit. It is not a direct key field for creating a PIR; it is determined via assignment from the purchasing organization.

E. Purchasing group: This represents a buyer or group of buyers. While this data can be stored in the PIR, it is not a mandatory key object for its creation.

1. SAP S/4HANA Documentation

SAP Help Portal: "Purchasing Info Record". This document states

"The purchasing info record...contains information on a specific material and a vendor supplying this material." It further details the structure

which includes "Purchasing Organization-Specific Data

" confirming the roles of Material

Vendor

and Purchasing Organization as foundational elements. (Accessed for SAP S/4HANA 2023).

2. SAP Learning Hub

Course TS450: "Sourcing and Procurement in SAP S/4HANA - Part I". In the unit on "Sources of Supply

" the creation of a Purchasing Info Record is detailed. The process and data structure explicitly require the combination of a material number

a vendor (supplier) number

and a purchasing organization to store condition data.

3. SAP S/4HANA Documentation

SAP Help Portal: "Organizational Levels in Purchasing". This documentation clarifies that purchasing data

such as the conditions found in a PIR

is maintained at the purchasing organization and plant levels

not directly at the company code level. The company code is linked via the plant or purchasing organization's assignment.