SAP S/4HANA Cloud's Situation Handling framework is designed to proactively notify users about time-sensitive or critical business issues. It uses pre-configured situation templates that can be adapted to specific business needs. For the described scenario, the standard template PROCRFQSUBMISSIONREMINDER ("Low Number of Quotations Received for RFQ") is the ideal and easiest solution. It automatically monitors RFQs, and when one is near its deadline with a quotation count below a defined threshold, it sends a notification directly to the responsible purchaser on their SAP Fiori launchpad.

B. By defining a workflow using flexible workflows: Flexible workflows are primarily designed for document-based approval processes (e.g., purchase order approval), not for proactive monitoring and notification based on data status and time events.

C. By developing an application using APIs to send notifications: This is a custom development approach. It is significantly more complex and time-consuming than using a standard, pre-delivered Situation Handling template, and thus not an "easy" solution.

D. By creating new RFQs and sending with email: This action does not address the problem with the existing RFQ. It is an illogical process that fails to notify the purchaser about the low response rate for the current sourcing event.

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1. SAP Help Portal

SAP S/4HANA Cloud 2408

Sourcing and Procurement

Situation Handling in Sourcing and Procurement: "Low Number of Quotations Received for RFQ: With this situation template

you can inform users about RFQs that are about to expire and for which the number of submitted quotations is below a certain threshold. This helps users to take immediate action

for example

by contacting suppliers or extending the deadline for submission of quotations." (Document section: Situation Handling in Sourcing and Procurement)

2. SAP Help Portal

SAP S/4HANA Cloud 2408

General Functions for the Key User

Situation Handling

Manage Situation Types - Extended: The documentation details the configuration of situation templates. The template PROCRFQSUBMISSIONREMINDER is listed with triggers such as RFQSUBMISSIONDEADLINE and conditions for the number of quotations

confirming its direct applicability to the question's scenario. (Document section: Standard Templates for Situation Handling)