In the standard SAP S/4HANA procurement lifecycle, a Request for Quotation (RFQ) is a formal request sent to potential suppliers to solicit bids for goods or services. The process is typically initiated when a need is identified and documented in a Purchase Requisition (PR). Creating an RFQ with reference to a PR is a standard, streamlined procedure. This action copies relevant data, such as materials, quantities, and required dates, from the PR to the RFQ, ensuring data consistency and reducing manual effort. The RFQ is a key step in the sourcing process to determine the best source of supply before a binding purchasing document is created.

A. Scheduling Agreement: This is a long-term purchasing agreement with a pre-selected vendor. An RFQ is used before establishing such an agreement to select the vendor.

C. Purchase Contract: Similar to a scheduling agreement, a contract is an outline agreement with a chosen vendor. The RFQ process precedes the creation of a contract.

D. Purchase Order: A purchase order is a formal commitment to a vendor created after the sourcing and quotation evaluation process is complete. It is a result of, not a source for, an RFQ.

1. SAP S/4HANA Cloud Documentation: In the "How to Create Requests for Quotation" guide

it is explicitly stated: "You can create a request for quotation (RFQ) in the following ways: [...] With reference to a purchase requisition."

Source: SAP Help Portal

SAP S/4HANA Cloud

Public Edition 2402

Sourcing and Procurement > Operational Procurement > Request for Quotation (RFQ) > How to Create Requests for Quotation.

2. SAP S/4HANA Fiori App Documentation: The documentation for the "Manage Purchase Requisitions (Version 2)" Fiori app lists its key features

including the ability to: "Create follow-on documents

for example

purchase orders or requests for quotation."

Source: SAP Help Portal

SAP S/4HANA 2023

Product Assistance > Enterprise Business Applications > Sourcing and Procurement > Operational Procurement > Purchase Requisition > Fiori Apps for Purchase Requisitions > Manage Purchase Requisitions (Version 2).

3. SAP S/4HANA Training Courseware: The official SAP training course for Sourcing and Procurement outlines the standard process flow where a Purchase Requisition is a precursor to an RFQ. The creation of an RFQ with reference to a PR is a fundamental exercise in the sourcing unit.

Source: SAP Learning Hub

Course S4500 (SAP S/4HANA Sourcing and Procurement - Functions & Innovations)

Unit 4: Sourcing

Lesson: Creating Requests for Quotation.